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Register a Birth

Congratulations on your new baby! Here is the information you need about a small but important task in the weeks ahead: registering the birth of your new baby.

You can register the birth of your baby at the Nottingham Register Office (within The Council House, Old Market Square) if your child was born in the City of Nottingham

If you live within the county of Nottinghamshire you may register at your local Register Office. Please call 0300 500 8080 or book online via www.nottinghamshire.gov.uk 

All births in England, Wales and Northern Ireland must be registered within 42 days of the child being born.

Booking an Appointment

 You must make an appointment to register a new birth. Contact our office on 0115 841 5554.

Please ensure you arrive in time for your appointment as we will not be able to see you if you are late.

Information you need when registering a birth

When registering the birth, you should know:

  • place and date of the birth
  • name, surname and sex of the baby
  • parents’ names, surnames and address
  • places and dates of parents’ birth
  • date of parents’ marriage or civil partnership
  • parents’ jobs
  • mother’s maiden surname

You might not need to give all of this information, depending on who is registering the birth.

Additional details which must be given to the Registrar

Other details will be collected which do not appear in the Register book or on the birth certificate. These are gathered confidentially and will only be used for the preparation and supply of statistical information by the Registrar General:

  • The mother's date of birth
  • The father's date of birth if the parents are married, or if not married and both parents attend together
  • If parents are married to each other, the month and year of the marriage, whether the mother has been married more than once, and the number of the mother's previous children by her present and any former husband

Do I need to bring anything with me?

You should take at least one form of identification when you go to the register office. You can use:

  • passport
  • birth certificate
  • deed poll
  • driving licence
  • proof of address (e.g. utility bill)
  • Council Tax bill
  • marriage or civil partnership certificate

You should also take your child’s personal child health record or ‘red book’ as some registrars may ask to see it.

If English is not your first language you may ask a friend or relative to go with you to register.

If you’re going to the register office on your own, you may need proof of paternity from the other parent before you give their details.

Who can register a birth?

Opposite-sex couples

Married parents

Either parent can register the birth on their own. They can include both parents’ details if they were married when the baby was born or conceived.

Unmarried parents

The details of both parents can be included on the birth certificate if one of the following happens:

  • they sign the birth register together
  • one parent completes a statutory declaration of parentage form and the other takes the signed form to register the birth

Download ‘Statutory declaration of parentage’ (PDF, 29KB)

Same-sex female couples

Female couples can include both their names on their child’s birth certificate when registering the birth.

Married or civil-partner parents

Either parent can register the birth on her own if all of the following are true:

  • the mother has a child by donor insemination or fertility treatment
  • she was married or in a civil partnership at the time of the treatment

Unmarried, non-civil-partner parents

When a mother isn’t married or in a civil partnership, her partner can be seen as the child’s second parent if both women:

  • are treated together in the UK by a licensed clinic
  • have made a ‘parenthood agreement’

However, for both parents’ details to be recorded on the birth certificate, they must do one of the following:

  • register the birth jointly
  • complete a ‘Statutory declaration of acknowledgement of parentage’ form and one parent takes the signed form when she registers the birth

Download ‘Statutory declaration of acknowledgement of parentage form’ (PDF, 31KB)

What happens in the appointment?

​The appointment will last about 20 minutes. You will need to sign the completed register entry to confirm that all the information is correct. Any errors can only be changed in accordance with the legal procedures. From 01/11/2017 there will be a statutory fee of £75 or £90 for the consideration of a correction. You should therefore check the register very carefully before you sign.

What certificates will I be issued with?

Any parents registering a birth on or after 01/11/2017 will no longer be issued with a ‘free’ short birth certificate. Short or full certificates can obtained for a fee, either at the time of registration or at a later date (which will cost more). Please note that, for all purposes nowadays, only the full birth certificate is generally accepted.

Registration by Declaration

If you live outside the City of Nottingham you may, register the birth via the office of your local Registrar. You should telephone your local Registrar to make an appointment. He/she will attest a declaration of the particulars required and forward it to Nottingham Register Office.

How to Re-register Your Child

If your child has already been registered in the City of Nottingham and you wish to re-register to add the natural fathers name or following marriage to the natural father, you should contact the Register Office on 0115 841 5554 for advice.

Contact Us

The Register Office The Council House Old Market Square Nottingham NG1 2DT Opening hours: Monday to Friday 9am to 4.30pm office.register@nottinghamcity.gov.uk
Tel: 0115 841 5554

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